The after-hours lead
A buyer finds your listing at night, messages two other agents, and books with whoever answers first. If that answer waits until morning, you're already second.
AI automation for realtors & small teams
You sell homes. Your systems should handle everything else.
We build AI workflows that answer new leads in under a minute, follow up for months without you lifting a finger, book showings, and bring past clients back — so no inquiry, open-house guest, or referral ever slips through the cracks.
Built for solo agents and small teams · Works with the CRM, inbox, and calendar you already use · No new software to learn · Call or text — no form required if you'd rather just talk.
The deal rarely dies at the closing table. It dies in the follow-up.
The lead who went quiet
Most buyers need months, not days. Without a steady, useful drip, the lead you paid for closes with whichever agent happened to check in last.
The past client who forgot you
Your happiest client lists with someone else — not out of disloyalty, but because nobody stayed in touch. Your sphere is your cheapest source of listings, if it's worked.
What we automate
Six workflows that run while you're at showings
Pick one to see exactly how it runs. Every workflow is written in your voice, sends from your number and inbox, and hands the conversation to you the moment a human should take over.
How it works
Audit first. Build second. Autopilot third.
No 40-tool tech stack, no six-month implementation. We find where your deals leak, build only what fixes it, then run it for you.
The Free Workflow Audit
Free workflow audit — your first step
A working session on your actual business — where leads come from, how fast they're answered, and where follow-up stops.
- Full map of your lead & follow-up flow
- The 3–5 workflows worth building first, in order
- Written plan you keep either way
The Setup Sprint
Included in the flat fee
We build your priority workflows inside the tools you already pay for — CRM, email, texting, calendar — and test them against real scenarios before anything goes live.
- Messages written in your voice, approved by you
- Connected to your CRM, inbox & calendar
- Tested end-to-end before launch
Workflow Partner
$499 / month · flat
Your automations, managed. We watch what's running, fix what breaks, tune what's underperforming, and report what it produced.
- Monitoring, fixes & ongoing tuning
- Monthly report: leads answered, booked, revived
- New workflows added as your business grows
Do your own math
How many hours is follow-up actually costing you?
Slide to your real numbers. This is your arithmetic, not our marketing — the estimate updates as you move.
Portal, website, social, and referral inquiries combined
Texts, calls, and emails before a lead books or goes cold
Reading, replying, logging it in the CRM, setting the next reminder
Scheduling, showing feedback, past-client check-ins, review requests
25 hrs / month
That's the follow-up and admin workload these workflows are built to take off your plate — answered faster than a human could, including at 9:47 PM.
Follow-up time: 12.0 hrs
Admin time: 13.0 hrs
Your $499/mo works out to $20 per hour handed back
Pricing
One flat fee. No surprises.
Budget-friendly on purpose: one flat monthly fee for the build-out and management, plus a one-time $49 fee when you start. That's the whole price — $548 due the first month, then $499/mo after that. No hourly billing, no per-lead charges.
Workflow Partner — flat fee
$499 / month
The service itself: your AI automation, built and managed.
- Audit & workflow plan included to start
- Build-out of your priority workflows
- Instant response on every new lead, 24/7
- Nurture, sphere, review & listing campaigns kept running
- Monthly report in plain English: what ran, what it booked
$499/mo + one-time $49
$548 due first month
Then $499/month after that — the $49 is charged once, at signup, never monthly.
- $499/mo — Workflow Partner flat fee (above), every month
- +$49 one-time — service fee charged once when you start: your workflows get hosted, connected & set up
- = $548 due the first month — then $499/mo from month two on, everything included
- No setup surprise: audit & build-out are part of the flat fee
Every engagement starts with the Audit and build-out, both inside the flat fee — so the monthly only ever pays for systems matched to your business. Vaivin works with a small number of agents at a time so the systems stay personal.
A week with it running
What changes, day to day
Monday
Weekend leads, already warm
Every Saturday and Sunday inquiry was answered, qualified, and two showings are already on your calendar.
Tuesday
Open house, followed up
Saturday's sign-ins got a same-day thank-you, the listing's highlights, and a nudge toward a private tour.
Wednesday
A quiet lead wakes up
A buyer from 74 days ago replies to a market-update touch. The conversation lands in your inbox, warm.
Thursday
Your sphere hears from you
Home-anniversary notes and a neighborhood update go out in your voice — you approved them once, weeks ago.
Friday
Closing turns into referrals
Last week's buyers get their review request and a gentle “who do you know?” — timed while they're happiest.
Questions
Asked by agents, answered straight
No. The workflows are built inside the tools you already use — your CRM, your inbox, your texting number, your calendar. The Audit starts by looking at your current stack, and the build only adds what's genuinely missing.
They're written from your real messages, in your voice, and you approve every word before anything sends. Leads hear from “you” — just faster and more consistently than any human schedule allows. Anything sensitive or unusual hands off to you immediately.
The workflow answers the routine parts — timing, budget, showing availability — and the moment a conversation needs a person, you're notified with the full thread in front of you. You step in exactly where you're best: the human part.
The opposite. Sphere touches are few, useful, and personal — anniversaries, real market news for their neighborhood, check-ins that sound like you remembered, because your system did. Frequency is set in the Audit and approved by you.
Because automating the wrong thing wastes the flat fee. The Audit — included when you start — maps where your deals actually leak and ranks the builds by payoff, so your $499/mo only ever funds what earns. You see the plan before the first workflow goes live.
Solo agents are exactly who it's built for — you have no ISA or admin to catch what drops. Small teams use it to give every agent the same follow-up discipline without adding headcount.
Start with your free workflow audit
Tell us a little about your business and we'll reply with times to talk through your Audit and what to have handy. One flat $499/mo plus a one-time $49 fee — $548 due the first month, then $499/mo — if we move forward. The form opens your own email app with everything filled in; nothing is sent until you hit send.
- A map of where your follow-up leaks
- The priority builds, in order, with the why
- A plan that's yours whether we build it or not
Fastest way — call or text
(214) 744-3297No phone tree, no waiting on a form reply. Call or text this Vaivin number and you'll reach us directly — if we miss you, we'll text back the same business day.
Prefer email directly? [email protected] · Realtors team: [email protected]
