For a small firm, a missed call isn't a missed message — it's a signed case at the firm down the street. Vaivin builds the AI intake and follow-up system that answers every inquiry in under a minute, books the consultation, and keeps chasing the paperwork — nights, weekends, and while you're in court.
$499/month, plus a one-time $49 service fee. $548 due your first month, then $499/month — the $49 never repeats. No per-seat fees. No legal advice from the AI — ever. Your attorneys stay in control of every case decision.
New inquiry — website form: rear-end collision, ER visit yesterday
Vaivin responds — text + email, collects matter basics, no legal advice given
Consultation booked — Thursday 10:00 a.m., intake form sent, reminders set
You see it — full summary in your inbox before your first hearing
Most firms we audit are good lawyers with a leaky front door. Four leaks show up again and again — and every one of them is fixable with a system, not another hire.
People search for a lawyer when life happens — an arrest at 9 p.m., a custody scare on Sunday, an accident on Saturday. If a recording answers, they dial the next firm on the list.
What it costs: the entire case, to whichever firm picked up.
A form filled out at lunch gets a reply the next morning, after the prospect has already talked to two competitors. Speed to first response decides who gets the consult.
What it costs: consults you paid for in ads and referrals, gone cold.
A booked consult with no confirmation, no reminder, and no easy way to reschedule is a coin flip. Every empty slot is an hour you could have billed — or booked twice.
What it costs: dead calendar time and a prospect who never rebooks.
The intake form sits unreturned. The fee agreement sits unsigned. Your staff chases documents by hand between hearings, and the matter cools while everyone waits.
What it costs: signed clients who drift, and staff hours spent on nudging.
Not a chatbot bolted onto your website. A connected set of systems that carries a prospect from first call to signed engagement — with your team approving the parts that matter.
Every call, text, and web chat answered in under 60 seconds — including nights and weekends.
Website forms, directory listings, and referrals get an immediate, persistent follow-up sequence.
Qualified prospects book straight onto your calendar — and actually show up.
The system politely pursues what your staff shouldn't have to: forms, IDs, and fee agreements.
Scheduled, attorney-approved updates so clients stop calling just to ask "any news?"
When a matter closes well, Vaivin asks for the review and plants the referral — automatically.
Tap through the stages to see what happens to a personal-injury inquiry that arrives when your office is dark.
We mystery-shop your own intake: call after hours, submit your web form, time the follow-up. You get a plain-English report of exactly where inquiries die and what each leak likely costs.
Free · 3–4 business days
We configure intake around your practice areas, your consult rules, and your calendar. Scripts are written in your firm's voice and approved by you before anything goes live.
One focused build · ~2 weeks
Every month you get a simple report: inquiries answered, consults booked, no-shows, documents collected. We tune the follow-up, update scripts, and add automations as your practice grows.
Monthly · included in your plan
You're right to be careful — your license is on every message your firm sends. Vaivin is designed so the system handles speed and persistence, and your attorneys keep judgment, advice, and every case decision.
Everything is built around the tools you already use — your phone system, calendar, email, and case management — so there's no rip-and-replace and no new platform for your staff to learn.
Ask us anything on the audit callNo per-seat fees, no per-lead charges, no surprise add-ons. If Vaivin saves a single case a month from voicemail, most firms are ahead.
$499/month for the service + a one-time $49 service fee. That's $548 due your first month, then $499/month — the $49 is charged once and never repeats.
Questions first? Call (214) 744-3297 or text us
A part-time receptionist covers business hours only, calls in sick, and still can't answer three inquiries at once. Vaivin covers every hour of the week and follows up on every lead the same way, every time.
We show you your own response times and missed-inquiry leaks before you pay anything. If your intake is already airtight, we'll tell you that too.
Built for firms of 1–15 attorneys where the partners still feel every missed call personally. Bigger intake team already? The audit will show whether you need us at all.
Answer a few questions and we'll run your audit: an after-hours test call, a test web inquiry, and a written report on where prospects drop off — with the fix for each one.
Submitting opens an email to [email protected] and [email protected] with your answers filled in — just press send. Prefer to write directly? Email us any time at either address.
Rather talk it through? Call or text (214) 744-3297 — the fastest way to reach us.
[email protected] · [email protected] · vaivin.com
Make sure your firm is the one that answers it. Start with the free workflow audit — we'll show you exactly what your current intake catches, and what it misses. Or reach us right now:
Vaivin LLC — Frisco, Texas. Owner-operated. When you call or text (214) 744-3297, you reach the owner, not a call center. Nothing is ever sent to your customers until you've approved the exact wording in writing.